Transmission via an accredited platform
The invoice is not submitted as a PDF. It goes out as structured data to the platform, which recreates the invoice, generates the Factur-X and sends it to the recipient. The Qonto path follows a clear sequence: create or reuse the client by email, create the invoice, send by e-invoicing, then read the status.
- The recipient is identified by their SIRET, checked in the platform directory
- An unreachable recipient returns an explicit error, the invoice stays ready to retransmit
- On the Qonto path, the issuer must hold a Qonto account for settlement
Regulatory status tracking
Every finalized invoice shows an "Accredited platform transmission" card on its page. You see the platform used, the lifecycle status, the transmission identifier, the send date and the last error if there is one. A button lets you retransmit after a failure.
- Statuses tracked: pending, submitted, received, made available, approved, in dispute, rejected, payment sent, failed
- Status events are logged as they come, not just the latest state
- Updates arrive via a signed webhook from the platform
Automatic subjection
Before any transmission, a pure rule decides whether the invoice falls in the French B2B scope. Issuer outside France, issuer without a SIRET, individual or foreign recipient: in those cases transmission does not happen and the reason is logged. A French recipient with a SIRET triggers the e-invoice, otherwise the module identifies the e-reporting case.
Inbound supplier invoices
The network works both ways. Invoices received through the platform are synced and listed in Counsel, on the received invoices page. You find the supplier, their SIRET, the number, the amount, the dates and the status. A periodic sync pulls in new incoming invoices.
- Supplier, SIRET, invoice number, amount, currency, issue and due dates
- Distinction between invoice and credit note
- Manual sync from a button, plus a scheduled sync
Two issuing flows
The same engine serves two origins. Counsel invoices issued by a freelancer to their clients. And Freelance OS platform subscription invoices to its own subscribers, when it bills its clients. The second flow applies the same French B2B rule and the same status tracking.